How to share assets with team members?

How to share assets with team members?

Wondering how you can share an asset with your team members? Keep reading for more details.

How to share projects

  1. First off, switch to the team’s workspace. Go to the profile dropdown and click on the team’s name to ensure you are in the team’s workspace.

  1. Next, click ‘Team projects’ to be taken to the team’s projects page.

  1. On the team's projects page, find the project you want to share, hover above it and click the ‘Share’. icon
  1. On the pop up, enter the names of the team member(s) you want to share the project within the text box or click on their names in the drop-down.
  2. You can also click the name of the team which will always be on top of the list to share it with everyone on the team.


  1. After entering the names of the team members you want to share the project with, you can then proceed to click the ‘Share’ button.
  2. If you mistakenly entered the name of a team member you do not want to share the project with or you want to revoke a team member’s access to your project, click the delete icon next to the member’s name to remove them from the share list.
  3. Upon successful sharing, you will see receive a notification confirming it and the 'Shared with' icon will be indicated on the shared project for easy identification as seen in the image below.
  1. You can click the icon to see the list of team members that a particular project is currently shared with.

How to share visuals

  1. On the storyboard, go to 'Visuals' on the left menu >> go to the 'My uploads' tab.
  2. Find the visual you want to share, hover above it and click the ‘Share’. icon
  1. On the modal, enter/click on the name of the team member you want to share the visual with or click on the name of the team to share it with everyone on the team.
  2. Click the 'Share' button on the pop-up to share the visual,
  1. When the visual has been shared successfully, you will get an in-app message to confirm it and the 'Shared with' icon will be indicated on the card which you can click to see the name(s) of the team member(s) the visual is shared with.

How to share audio

  1. On the storyboard, go to 'Audio' on the left menu >> go to the 'My uploads' tab.
  2. Find the audio recording/file you want to share and click the three dots next to it. From the three dots, click 'Share'.
  1. On the modal, enter/click on the name of the team member you want to share the audio with or click on the name of the team to share the audio file with everyone on the team.
  1. When the audio has been shared successfully, you will get an in-app message to confirm it and the 'Shared with' icon will be displayed next to the file. You can click on it to see the name(s) of the team member(s) the audio is shared with.

How to share templates

  1. On the storyboard, go to either 'Styles' or 'Branding' on the left menu >> click the 'Change template' icon as seen below. This will open the templates page.
  1. On the templates page, go to 'My templates'. Find the customized template you want to share, hover above it and click the ‘Share’. icon
  1. On the pop-up, enter/click on the name of the team member you want to share the template with or click on the name of the team to share the template with everyone on the team.
  1. When the template has been shared successfully, you will get an in-app message confirming it and the 'Shared with' icon will be displayed next to the template. You can click on it to see the name(s) of the team member(s) the template is shared with.
And that's how easy it is to share your assets within a team!

*Users are sent an email notification for every asset a team member shares with them, so you don't have to notify your team members of shared asset. We've got that covered.

    • Related Articles

    • How to share multiple assets at the same time with team members

      Do you want to share multiple assets at once without going through the hassle of sharing them one after the other? Let's show you how to go about it. How to share multiple projects: First off, ensure you are in the team's workspace and not your ...

    • How to create a team and add team members?

      Are you ready to create a team on Pictory where you can collaborate with other users on a shared workspace? Here’s how to go about it. How to create a team After logging in to your Pictory account, you will be taken to the homepage where you will ...

    • Where to find assets shared with you on a team's workspace?

      When a team member shares an asset with you, you will receive an email notification to check out the shared asset. If you are a bit confused about where to find an asset that has been shared with you, then this is the article for you. Before we ...

    • Why can't my teammates view projects or assets in the workspace?

      So you've joined or created a team on Pictory, imported projects from your personal workspace, and even started some new projects in the team's workspace. Excellent! However, it seems that your team members are unable to locate your projects. The ...

    • How to migrate projects on from your personal workspace to a team's workspace

      After creating a team or accepting an invite to join a team, you can begin working on new projects or import projects from your personal workspace to your teams workspace and continue from where you left off. Read on to know how to do that. From the ...